Minutes of the 301st  Purchase Committee Meeting of the Gujarat Electricity Board held on Thursday the 9th October 2003 at GEB  VIP Guest House, TPS, Gandhinagar.

The following  Members were present:

Shri PK Laheri, Chief Secretary, Govt. of Gujarat &  Smt. Sudha Anchalia Principal Secretary, Finance Deptt. could not attend.

Shri KD Chandnani, Secretary to the Board was in attendance.

Item

Confirmation of the Minutes of the 300th Purchase Committee Meeting of the Gujarat Electricity Board held on 28th August, 2003 at Gujarat Electricity Board, Head Office, Sardar Patel Vidyut Bhavan, Race Course, Vadodara.

Resolution No.1/301 dtd. 9th October 2003

The Minutes of the 300th Purchase Committee Meeting of the Gujarat Electricity Board held on 28th August, 2003 at Gujarat

Electricity Board, Head Office, Sardar Patel Vidyut Bhavan, Race Course, Vadodara were confirmed.

Item

Compliance Report in respect of action taken on the decisions of the 300th Purchase Committee Meeting of the Gujarat Electricity Board held on 28th August, 2003 at Gujarat Electricity Board, Sardar Patel Vidyut Bhavan, Race Course, Vadodara.

Resolution No.2/301 dtd. 9th October 2003

The Board perused the Compliance Report in respect of action taken on the decisions of the 300th Purchase Committee Meeting of the Gujarat Electricity Board held on 28th August, 2003 at Gujarat Electricity Board, Sardar Patel Vidyut Bhavan, Race Course, Vadodara.

Item PC-1:Purchase of A.C.S.R. `Dog' (100 mm2) conductor for the annual requirement of 2003-2004 for Trans. works & APDRP scheme.

Resolution No.3/301 dtd. 9th October 2003

The Purchase Committee perused the note and accorded its approval for placement of order on the following firms for purchase of ACSR Dog  Conductor  at a total End Cost of Rs. 4,52,64,042.00:

Item No.1:ACSR ‘DOG’ Conductor [100 mm2] – Qty. reqd.1240Kms.

The Purchase Committee further authorized the full time Members to redistribute the regretted quantity  if any of the party does not agree to match the End Cost of L-1 party or any other Conditions of the Board.

Item PC-2:Purchase of A.C.S.R. `Zebra' (420 mm2) & Panther (200 mm2) conductor for the annual requirement of 2003-2004 for Trans. works and APDRP Scheme.

Resolution No.4/301 dtd. 9th October 2003

The Purchase Committee considered the note and accorded its approval for placement of order on the following firms for purchase of ACSR Zebra & Panther Conductor with a total End Cost  of Rs. 8,06,65,500.00:

Item No.1 ACSR Zebra Conductor – Net Qty. to be procured 250 Km

Item No.2 ACSR Zebra Panther – Net Qty. to be procured 550 Km

The Purchase Committee also authorized the full time members to redistribute the regretted quantity if L-2 party does not agree to match the End Cost of L-1 party or any other Conditions of the Board.

Item PC-3:G.I. Stay Wire 7/2.50 MM - Total Quantity 915.00 MT.

Resolution No.5/301 dtd. 9th October 2003

The Purchase Committee perused the note   and accorded its approval for  placement of order on the following firms for purchase of GI  stay Wire 7/2.50 MM for a total quantity of 915.00 MT at a total value of Rs. 2,91,34,771.20 on End Cost basis considering L-1 regular firm’s Unit End Cost.

Item: GI Stay Wire – 7/2.50 MM – Tender Qty 915.00 – Net Finalized qty. 915.00 MT

The Purchase Committee also authorized the full time members to redistribute the rest of the  quantity amongst the successful parties based on the L-1 End Cost. Party at Sr. No.2, ie. L-2 has to match the end cost of L-1 party.

Item PC-4:Purchase of Cast Iron Plates (C.I. Earthing Plates) Total Required Quantity 6,78,000 Nos.

Resolution No.6/301 dtd. 9th October 2003

The Purchase Committee deliberated the proposal for purchase of Cast iron Earthing Plates – 6,78,000 Nos. at a total value of Rs. 7,38,54,540.00 on FOR basis and Rs. 8,50,82,220.00 on End Cost basis, which is worked out on the basis of prices of L-1  regular  supplier and decided to place orders on the following regular firms as per quantity shown against each firm at the Unit End Cost  of Rs. 125.49 ie. at the prices of L-1, regular firm:

Item: Purchase of  Cast iron Plates [CI Earthing Plates] – Total  qty. required 6,78,000 nos.

The Purchase Committee also authorized the full time members to allot the rest of the quantity amongst the parties whoever is ready to match the End Cost of L2 party and also authorized to redistribute the regretted quantity if any of the  party does not agree to match the End Cost of L-2 party or any other Conditions of the Board.

Item PC-5:Purchase of 11 KV and 66 KV Capacitor Bank and Associated Equipments.

Resolution No.7/301 dtd. 9th October 2003

The Purchase Committee  perused the note and accorded its approval for purchase of 66 KV 1 x 10 MVAR Capacitor Banks – 5 Sets, 11 KV  1 x 2.5 MVAR Capacitor Bank – 65 Sets & 11 KV 2x2.5 MVAR Capacitor Bank – 8 sets at the total Cost of Rs. 8,76,50,278.29 on End Cost basis on the following parties:

Item No.1 – 66 KV MVAR Capacitor Bank – Qty 5 Sets.

Item No.2 – 11 KV 1x2.5  MVAR Capacitor Bank – Qty  65 Sets.

Item No.3 – 11 KV 2x2.5  MVAR Capacitor Bank – Qty  8 Sets.

The Purchase Committee also authorized the full time Members to redistribute the regretted quantity amongst the successful parties based on the L-1 End Cost, if any of the recommended firms does not agree to  match with L-1 party end cost or any other conditions.

Item PC-6 :Purchase of 63 and 100 KVA 22 KV Dist. Transformers for the annual requirement of 2003-2004 for Dist. Works & R.E. Works.

Resolution No. 8/301  dated. 9th October 2003

The Purchase Committee perused the note  and accorded its approval for placement of order on the following parties for purchase of 22 KV, 63 KV & 100 KVA Distribution Transformers at a total End Cost of Rs. 8,21,40,229.40 based on the End Cost of the L-1 party:

Item No. 1: 63KVA, 22kv Dist. Transformers – Net qty. to be procured 520 nos.

Item No.2: 100KVA, 22kv Dist. Transformers – Net qty. to be procured 620 nos.

The Purchase Committee also authorized the full time Members to redistribute the regretted quantity amongst the successful parties based on the L-1 End Cost, if any of the recommended firms does not agree to  match with L-1 party end cost or any other conditions.

The meeting was concluded with a vote of  thanks to the chair.

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