Minutes of the 302nd Purchase Committee Meeting of the Gujarat Electricity Board held on Friday, the 28th November 2003 at GEB, Sardar Patel Vidyut Bhavan, HO, Race Course, Baroda.

The following Members were present:

Shri PK Laheri, Chief Secretary, Govt. of Gujarat & Smt. Sudha Anchalia, Principal Secretary, Finance Department, could not attend.

Shri HP Desai, Executive Director [M&PC] & Shri KD Chandnani, Secretary to the Board were in attendance.

Item:              Confirmation of the Minutes of the 301st Purchase Committee Meeting of the Gujarat Electricity Board held on 9th October, 2003 at Gujarat Electricity Board, VIP Guest House, Gandhinagar.

Resolution 1/302 dtd. 28th November 2003

The Minutes of the 301st  Purchase Committee Meeting of the Gujarat Electricity Board held on 9th October, 2003 at Gujarat Electricity Board, VIP Guest House, Gandhinagar were confirmed.

Item:              Compliance Report in respect of action taken on the decisions of the 301st Purchase Committee Meeting of the Gujarat Electricity Board held on 9th October 2003 at Gujarat Electricity Board, VIP Guest House, Gandhinagar.

Resolution No.2/302 dtd. 28th November 2003

The Board perused the Compliance Report in respect of action taken on the decisions of the 301st Purchase Committee Meeting of the Gujarat Electricity Board held on 9th October 2003 at Gujarat Electricity Board, VIP Guest House, Gandhinagar.

Item PC-1:     Purchase of 11 KV & 22 KV Horn gape fuses for the annual requirement of 2003-2004 for R.E., Dist. and APDRP scheme.

Resolution 3/302 dtd. 28th November 2003

The  Purchase  Committee accorded approval for placement of Orders on various firms for purchase of 11KV & 22 KV Horn gape fuses at a total End cost of Rs. 6,38,08,668.00. The Purchase Committee  also authorized full time Members for price negotiation with L-1 Regular firm for both the items and to distribute the regretted quantity. The Purchase Committee approved distribution of quantity  as follows:

Item No.1: 11KV HG Fuses – Tender Qty. 93493 Nos. – Net Qty to be procured 73531 Nos.

*Less quantity due to delay in last orders.

Item No.2: 22KV HG Fuses – Tender Qty. 5512 Nos. – Net Qty to be procured 1500 Nos.

Item PC-2: M.S. Beams - 116 x 100 MM x 9 Mtrs. & 150 x 150 MM x 13 Mtrs. - Total Quantity 3254.00 MT

Resolution 4/302 dtd. 28th November 2003

The Purchase Committee perused the note regarding purchase of  M.S. Beams - 116 x 100 MM x 9 Mtrs. & 150 x 150 MM x 13 Mtrs. for a total Quantity 3254.00 MT.

The Purchase Committee deliberated the proposal for purchase of various sizes of MS Beams at a total value of Rs. 7,83,10,157.00 on the following parties on FOR basis and Rs. 6,83,45,930.00 on End Cost basis which is worked out on the basis of prices of L-1 regular supplier with the total quantity of  3254.00MT and with the quantity recommendations proposed as decided.

Item No.1: MS Beams 150x150mmx13 Mtrs.  – Tender Qty. 1135.00 MT. – Net Qty to be procured 1135.00.

Item No.2: MS Beams 116x100mmx9 Mtrs.  – Tender Qty. 2000.00 MT. – Net Qty to be procured 2119.

*Less quantity due to delay in supply in last orders.

The Purchase Committee further authorized the three full time Members to redistribute the regretted quantity to other firms who are willing to accept additional quantities if any of the party does not agree to match the End Cost of L-1 party or any other Conditions of the Board.

Item PC-3: Purchase of 3 phase HT Tri-Vector Static Meters of -/5A & -/1 Amp rating and installation of DAS system along with laying of cables, converter, software, etc.

Resolution  No. 5/302 dated 28th November 2003

The Purchase Committee perused the note and accorded its approval for purchase of 3 phase HT Tri-Vector Static meters for substation along          

with MRI and installation of DAS System [Data Acquisition System] at a total cost of Rs. 6,52,01,208.00 on the basis of negotiation with L-1 firm M/s. Secure Meter Ltd. Further Purchase Committee approved to allocate 650 nos. of meters for panel requirements to M/s. Elster Metering Pvt. Ltd. at their L-1 price of meters. Purchase Committee also approved the proposed quantity distribution for first phase of DAS system  and Circle allocation as under: 

a]Jambuva Circle is allotted to M/s. Secure Meters having maximum number of meters being L-1  firm.

b]Bharuch and Asoj Circles are allotted to M/s. Elster Metering Pvt. Ltd.and additional quantity of 650 nos. of meters are allotted at their offered L-1 price for meters.

c]Navsari Circle is allotted to M/s L&T.

L-1, L-2 & L-3 parties will have to match the negotiated item-wise prices [ie. on pro-rata basis] of L-1 party considering first phase of three packages as per above Circle Distribution.  Purchase Committee also authorized full time Members  to redistribute the regretted quantity.

Item PC-4: Purchase of 3 phase LT Static Meters along with Resin cast CT Block & MRI.

Resolution  6/302  dated 28th November 2003

The Purchase Committee perused the note  regarding purchase of 3 phase LT Static Meters along with Resin cast CT Block & MRI.

The Purchase Committee deliberated and accorded its approval for purchase of 3 phase LT Static Meters of assorted ratings alongwith MRI, at a total FOR Cost of Rs. 2,62,20,953.00 and at a total End Cost of Rs. 3,06,47,130.12 on L-1 price basis, from the following parties.  The MRI is to be supplied free of cost for every 500 nos. of meters:

Item No.1: 3 Phase LT Static Meters of 100/5 AMP Rating with resin cast CT Block – Qty. to be purchased – 3180 nos.

Item No.2: 3 Phase LT Static Meters of 200/5 AMP Rating with resin cast CT Block – Qty. to be purchased – 1,597 nos.

Further, Purchase Committee authorized   the three full time Members to redistribute the regretted quantity if any party does not agree to match the End Cost of L-1 party or any other conditions of the Board.

Item  PC-5: Purchase of –

GI Plain Wire Size 4.00 MM – 1443.84MT

GI Plain Wire size 3.15  MM – 420.60 MT

GI Stay Wire Size 7/2.50 MM – 270.48 MT

Total quantity 2134.92 MT.

Resolution 7/302dated 28th November 2003.

The Purchase Committee considered the note  and accorded its approval for purchase of GI Plain and GI Stay Wires  for a total quantity of 2134.92 MT at a total value of Rs. 5,96,07,748.80  from the following parties on FOR basis and Rs. 6,30,11,387.15 on End Cost basis based on the L-1 party:

Item No.1:  GI Plain Wire – 4.00 MM – Tender Qty. 310.00MT – Qty. to be procured 1443.84MT.

Item No.2:  GI Plain Wire – 3.15 MM – Tender Qty. 152.00MT  - Qty. to be procured 420.60MT.

Item No.3:  GI Plain Wire – 7/2.50 MM – Tender qty 425.00 MT – Qty. to be procured 270.48MT.

Further Purchase Committee authorized the full time Members to redistribute the regretted quantity if any of the party does not agree to match the End cost of L-1 party and other conditions of the Board.

Item PC-6: Purchase of various sizes of control cables for the annual requirement of 2003-2004 for Transmission Works & APDRP Scheme.

Resolution 8/302dated 28th November 2003

The Purchase Committee considered the note and accorded its approval with quantity distribution for placement of Orders on the following firms for purchase of various sizes of control cables with total End Cost of Rs. 3,54,79,495.71 based on the L-1 regular party.

Item No.1: 2 core x 2.5 mm2 - Tender qty 55 Kms – Qty. to be procured 53.50 Kms.

Item No.2: 4core x 2.5 mm2 - Tender qty 42.5 Kms – Qty. to be procured 37.50 Kms.

Item No.3: 7core x 2.5 mm2 - Tender qty 18 Kms – Qty. to be procured 9.00 Kms.

Item No.4: 12core x 2.5 mm2 - Tender qty 48 Kms – Qty. to be procured 38.00 Kms.